FIND YOUR 
EXECUTIVE 
ASSISTANT

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Elegant executive assistant walking outdoors and looking back

BENEFITS OF HIRING AN EXECUTIVE ASSISTANT

When you hire an executive assistant (EA), you’ll find that they soon become one of the most valuable members of your team. An EA will manage your calendar and to-do list; act as gatekeeper to free up your time to focus on critical business tasks; and take care of your administrative workload. This will, in turn, improve your productivity and give back one of your greatest resources – time.

In some businesses, an EA also manages other PAs and administrative staff – in this case, hiring a senior EA ensures a seamless management of the administrative function and effective support for your business teams.

HOW WE WORK WITH YOU

Tiger Recruitment can guide you throughout the entire executive assistant hiring process, from initial briefing to interview tips and suggested questions to ask prospective candidates. This begins with a comprehensive job brief from you which assists us with understanding the business’ needs and sourcing a candidate who will stay with your business in the long-term. Following this, we can help you formulate your job description to include every task you expect your new EA to undertake when working with you. Click on the link below for our executive assistant job description template that you can amend to your specifications.

Executive assistant job description template
How to structure a job ad

How to structure a job ad

Once you’ve decided on the EA role’s responsibilities and requirements, we can make suggestions and help you create the job ad. A few tips when writing this include:

  • Differentiate between required and desired characteristics
  • Ensure the salary and benefits you’re offering are clear
  • Be as specific as possible about the day-to-day duties

HOW TO CHOOSE THE RIGHT EXECUTIVE ASSISTANT

Successful executive assistant candidates will be ambassadors for your business and possess a wealth of experience, a positive mindset and acumen for making the right decisions.

Many of our candidates are degree-educated and are often multilingual, possessing among them international experience and an ability to manage specific projects. We ensure that when you hire an executive assistant, that they are supremely competent, proactive and possess outstanding problem-solving skills.

We are delighted to be in the position of receiving a high number of quality referrals. After all, good people know good people. In addition, we place job ads on a number of online job boards, our own website and our social media channels. Click candidate sourcing  to find out more about how we source candidates.

From there, we undergo a rigorous screening process. Our executive assistant interviews are thorough, almost always face-to-face (in the event we cannot conduct a face-to-face interview we will have a video interview) and include skills testing. EA candidates will usually meet at least two-three consultants as well, so that they have multiple points of contact.

 

INTERVIEW TIPS AND EXAMPLE QUESTIONS

To help you get the most out of the hiring process, we’ve compiled a few executive assistant interview tips and questions. When you come to interview candidates, you should consider things like personality fit, responses to competency/situational questions and how their experience will benefit you in your workplace.

Example executive assistant interview questions include:

  • How do you anticipate the needs of an executive?
  • How do you prioritise your tasks when you have multiple urgent deadlines?
  • How do you deal with an angry or irate internal member of staff who is demanding to speak to one of your executives?

It’s also important to manage the candidate’s expectations around when they should expect to hear back from you at the different stages of the process. Wherever possible, please give thorough interview feedback to your recruiter so we can relay this to the candidate. Even if you don’t hire an EA from our shortlist, it’s important to give a positive impression for your employer brand.

We schedule regular interview workshops and can offer plenty of interview tips and advice for your interviewers. Just ask us how we can help!

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