Executive Assistant Job Description Template

This executive assistant job spec template has been created by Tiger Recruitment as a guide for any clients looking to hire an EA. It will need to be tailored to the requirements of the role.

Executive Assistant Job Description

Key responsibilities:

• Gatekeeper and first point of contact for principal
• Extensive diary management and occasional event management
• Facilitating travel arrangements, including flights, trains, hotels, restaurants and taxis
• Overseeing expenses
• Handling all calls affably and efficiently
• Liaising with other assistants/PAs as part of a broader team
• Scheduling appointments and board meetings, both internally and externally
• Updating and filing corporate documents
• Client management, including meeting and greeting, conflicts, contracts and billing
• Administrative tasks, including booking meeting rooms and lunches, filing and arranging team events
• Collation and preparation of presentations, proposals and contracts using Word, Excel and PowerPoint
• Minute taking
• Managing inboxes and email correspondence
• Overseeing incoming and outgoing post and courier deliveries
• Maintaining contact database

Essential requirements:

• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
• Excellent grasp of the English language
• Competent with Microsoft Office suite
• Strong speed typing ability

Personality profile:

• Team player
• Presentable and polished in appearance
• Proactive and able to work under pressure
• Excellent ability to prioritise and pre-empt requirements
• Understanding of the importance of discretion
• Deadline-driven
• Exceptionally organised

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum