How to onboard a personal assistant
For a personal assistant, settling into a new job is not as simple as learning a company’s systems and processes, names and faces. A PA must also learn the working…
Do you have an ever-growing list of tasks that leaves you with little time for anything else? The demands of a bustling work life alongside personal commitments can leave you feeling stretched too thin. If you’re in this situation, hiring a personal assistant can help you regain control and balance.
In this guide, we explain what a personal assistant is by exploring the different types of PAs, the common duties, and the advantages that come with hiring a PA.
What Is a Personal Assistant?
A personal assistant (PA) is an individual who supports a business owner, executive, individual, or family with their professional tasks and personal management. This support can range from managing schedules and handling correspondence to organising events and running personal errands. A PA’s role is versatile and tailored to your specific needs, making them essential to the smooth running of your personal and professional life.
Different Types of PAs
When you hire a personal assistant, there are various role types to consider and choose from. Each type of PA has their own set of skills and expertise to cater to various aspects of your professional and personal needs. Whether you need help managing your calendar, sorting through your emails, or running errands, there’s a personal assistant out there for you.
Here’s a brief overview of the various types of personal assistants:
Corporate PA:
A corporate PA provides administrative support to senior managers and / or C-suite executives in a corporate environment. This type of PA will assist with a wide range of daily tasks, including managing schedules, organising meetings, preparing reports, and handling correspondence.
Team Assistant:
Team assistants provide administrative support to a group rather than an individual in a business setting. Their duties can include scheduling meetings, coordinating project documents, and assisting with the team’s communication.
Family Office PA:
A family office PA works in a family office and helps management with their personal and / or work lives. They will likely complete similar tasks to a corporate PA, such as diary management, project management, and inbox management. Additionally, they may have some personal responsibilities, such as running personal errands, booking holidays and organising the family’s schedule to ensure that everything runs smoothly at home. It might also sometimes include estate management.
Private PA:
A private PA provides dedicated support to HNWI or families, often working within the employer’s home or private office. This role includes personal and household management that is tailored to your specific requirements. Typical duties include managing personal schedules, organising travel plans, and overseeing the smooth running of household tasks.
Virtual Assistant:
Virtual assistants provide administrative assistance from a remote location, typically from their home. They offer flexible, remote support across various tasks by using technology to maintain efficiency without being physically present. Key duties include managing emails, scheduling appointments, handling social media accounts, and performing other tasks that can be done online.
Business Assistant:
A business assistant is often the most senior assistant within a business. They provide crucial support to business owners, chairmen and entrepreneurs by managing budgets, running projects and ensuring operations/administrative staff are working cohesively.
Duties and Responsibilities of a Personal Assistant
Knowing what a personal assistant can do for you is essential to hiring with confidence. The duties of a personal assistant can vary widely depending on your specific needs. However, there are a few common responsibilities they perform to streamline your daily routine both inside and outside of work.
Administrative Support
Administrative support is the core of a personal assistant’s role. A great PA will ensure that your day-to-day responsibilities are organised and efficient, allowing you to focus your attention on more important tasks.
These are some of the administrative tasks a PA can help you with:
- Managing calendars and scheduling meetings
- Handling correspondence, including answering phone calls and emails
- Taking meeting minutes and distributing them
- Preparing reports and presentations
- Organising and maintaining files and records
- Making travel arrangements, including flights, accommodations, and itineraries
- Managing expense reports and processing invoices
- Planning events, including venue selection and catering arrangements
- Liaising with clients, suppliers, and other staff
- Overseeing the maintenance of office equipment and supplies
Personal Support
The role of a personal assistant can go beyond traditional office duties to also include personal support. This comprehensive approach ensures that every aspect of your life is managed with the same level of professionalism and care.
Typical personal support tasks include:
- Running personal errands such as shopping or picking up dry cleaning
- Managing personal appointments and schedules
- Planning family events, birthdays, and special occasions
- Handling household management tasks, including liaising with contractors and service providers
- Organising personal travel, such as family holidays.
- Managing personal finances, including bill payments and budgeting
- Assisting with personal correspondence
- Overseeing pet care, including vet appointments and grooming
- Managing personal projects and hobbies
- Handling charitable contributions and managing philanthropic activities
While a personal assistant can significantly ease your to-do list, there are limitations to their support. They cannot provide professional medical, legal, or financial advice unless they hold specific qualifications in these areas.
Who Can Hire a PA?
You can hire a personal assistant if you’re feeling overwhelmed with the administrative side of your business, struggling to keep on top of your personal commitments, or just looking to free up more of your time. Whether you’re a business owner, executive, celebrity, or someone who needs an extra pair of hands around the house, a personal assistant can make a huge difference. Hiring a PA means you can delegate time-consuming tasks that take you away from focusing on what’s truly important to you, both professionally and personally.
You can also choose to hire either a permanent or a temporary PA. A permanent PA will become a steadfast part of your daily life, learning your preferences and adapting their support to best suit your needs. A temporary PA can provide support during particularly busy periods or for specific projects, offering a flexible solution without the commitment of a permanent hire.
Advantages of Hiring a PA
Hiring a personal assistant offers numerous benefits that can enhance both your professional and personal life.
Personalised Support
One of the main reasons why you should hire a personal assistant is for the personalised support. A personal assistant will get to know your specific preferences, working style, and needs intimately. This deep understanding allows them to tailor their assistance to make your life easier and more efficient.
Consider a scenario where your week is packed with meetings, travel, and personal commitments. Your personal assistant, knowing all your preferences, has scheduled your meetings at your ideal times and locations, arranged the travel plans with your favourite airline, and bought the gift for your friend’s housewarming. They then went a step above and coordinated your family’s schedule to ensure you have quality time together. This level of personalised support ensures that your days run smoothly, allowing you to focus on your work and personal well-being without the stress of managing every little detail yourself.
Enhanced Productivity
Your PA will handle all your routine administrative tasks, leaving you more time and energy to focus on high-value activities. A personal assistant can also handle tasks in your personal life, enabling a comprehensive approach to enhancing your productivity.
Here are just a few of the ways that a PA can help boost your productivity:
- Minimise Distractions: A PA can manage communications and handle questions, allowing you to concentrate on your work with fewer distractions.
- Prepare for Meetings: Your PA can gather materials, conduct research, and prepare briefs for upcoming meetings, ensuring you’re well-prepared and can engage more effectively.
- Complete Tasks Faster: With a PA handling your administrative tasks, you can complete your projects faster and meet deadlines more consistently.
- Maintain a Productive Environment: By organising your workspace, managing files, and ensuring you have the necessary supplies, a PA helps create a productive work environment.
Increased Organisation
One of the essential skills of any type of PA is organisation. They will help bring order and structure to every aspect of your professional and personal life, from your appointment schedule to your office files. This enhanced organisation makes your daily life more manageable.
Better Time Management
A PA will streamline your schedule to help you manage your time more effectively. This leads to less time wasted on low-priority activities and more free time for you to enjoy.
Improved Well-being
Hiring a personal assistant has been shown to reduce stress and improve well-being. This stems from the ability to delegate administrative and personal tasks to your PA, freeing up more time for relaxation, quality family time, or hobbies. By enhancing your work-life balance, you can reap benefits beyond just improving your productivity or time management.
Costs of Hiring a Personal Assistant
The costs of hiring a personal assistant in the UK can depend on their experience, the scope of their responsibilities, the location of their work, and whether they are full-time or part-time.
A personal assistant salary is also heavily dependent on the industry of your business or the type of PA you have hired. For example, PAs in the creative industry can expect a salary between £35,000 and £45,000, while a private PA can expect a salary between £40,000 and £100,000.
While their salary will be your largest expense, there are other costs to consider when hiring a personal assistant. These include any employment taxes, expense reimbursements, travel-related expenses, and the costs of any benefits you offer.
Ready To Hire a PA?
Tiger Recruitment is here to assist. We specialise in matching individuals and businesses with the perfect PA to meet your unique needs. Our team is here to guide you through the process, ensuring you find the right fit for your lifestyle and business. Read our ultimate guide to hiring a PA and get in touch to start the hiring process.
Frequently asked questions
What is the difference between a PA and a secretary?
A personal assistant and a secretary both handle administrative tasks, but a PA often takes on a broader scope of responsibilities. This can include managing personal errands and providing a higher level of personalised support. Secretaries typically focus on office-related tasks and support multiple people within an organisation.
Is a personal assistant the same as a carer?
A personal assistant is not the same as a carer. While a PA can handle a variety of tasks, including some personal errands, their role is primarily focused on administrative and organisational support. A carer provides personal care and support, often for individuals with health issues or disabilities.
