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Team Secretary

Team Secretary Job Description Template

This team secretary job spec template has been created by Tiger Recruitment to help guide clients when hiring. It is designed to be a basic outline and as such, will require changes based on requirements.

Team Secretary Job Description

Key responsibilities:

  • Providing secretarial and administrative support to a team of executives and partners
  • Liaising with other team secretaries to ensure the smooth running of the business and ongoing effective communication
  • Extensive diary management of the team on both a business and personal level
  • Organising travel and accommodation for the team
  • Answering telephones in a timely and affable manner, taking comprehensive messages when necessary
  • Extensive email correspondence
  • Arranging internal and external meetings and their relevant logistics, including room booking, refreshments and document preparation
  • Formatting and typing letters, presentations and other correspondence as required
  • Processing expense claims forms
  • Providing cover for other secretaries when necessary
  • Willing to work outside of office hours

Essential requirements:

  • Educated to a minimum A-Level standard
  • At least two years’ previous secretarial experience
  • Accustomed to working under pressure for a demanding team
  • Competent with Microsoft Office suite
  • Polite telephone manner
  • Excellent standard of written English

Personality profile:

  • Team player
  • Extremely organised
  • Excellent multi-tasker
  • Flexible
  • Committed to quality and accuracy

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone
  • Pension scheme
  • Health care
  • 25 days annual leave per annum
Looking to recruit a team secretary?

Questions?

For more information on team secretary recruitment, or for any questions, please get in touch.

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