Team Secretary Job Description Template

This team secretary job spec template has been created by Tiger Recruitment to help guide clients when hiring. It is designed to be a basic outline and as such, will require changes based on requirements.

Team Secretary Job Description

Key responsibilities:

• Providing secretarial and administrative support to a team of executives and partners
• Liaising with other team secretaries to ensure the smooth running of the business and ongoing effective communication
• Extensive diary management of the team on both a business and personal level
• Organising travel and accommodation for the team
• Answering telephones in a timely and affable manner, taking comprehensive messages when necessary
• Extensive email correspondence
• Arranging internal and external meetings and their relevant logistics, including room booking, refreshments and document preparation
• Formatting and typing letters, presentations and other correspondence as required
• Processing expense claims forms
• Providing cover for other secretaries when necessary
• Willing to work outside of office hours

Essential requirements:

• Educated to a minimum A-Level standard
• At least two years’ previous secretarial experience
• Accustomed to working under pressure for a demanding team
• Competent with Microsoft Office suite
• Polite telephone manner
• Excellent standard of written English

Personality profile:

• Team player
• Extremely organised
• Excellent multi-tasker
• Flexible
• Committed to quality and accuracy

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum