Office Assistant Job Description Template

This office assistant job description aims to help our clients in the hiring process. It is very basic and as such, will need alterations based on the role’s requirements.

Office Assistant Job Description

Key responsibilities:

• Assisting the office manager with daily administrative tasks
• Meeting and greeting all clients and visitors to the building
• Answering phones in a timely and polite manner, taking detailed and accurate messages when necessary
• Updating the in-house database e.g. client and staff contact details
• Basic invoice and expense management
• Extensive email correspondence, occasionally covering colleagues’ mailboxes
• Managing all incoming and outgoing mail
• Monitoring and maintaining stationery stock levels
• Booking, preparing and clearing meeting rooms
• Supporting and covering reception when required
• Assisting the marketing manager with mailshots, printing, events and other ad-hoc tasks
• Collating and preparing presentations, proposals and contracts using Word, Excel and PowerPoint
• Occasional secretarial tasks, including producing letters

Essential requirements:

• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
• Excellent grasp of the English language, both written and verbal
• Demonstrable experience handling confidential and sensitive issues
• Competent with Microsoft Office suite

Personality profile:

• Personable and able to communicate clearly with a variety of personalities
• Responsive to urgent issues, using initiative to solve the problem
• Resourceful in the face of adversity
• Understanding and respecting the importance of discretion within the role
• Exceptionally efficient and organised

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum