Executive Assistant

Title: Executive Assistant

Salary: $125,000 - $150,000 p.a.

Start: ASAP

My client is a serial entrepreneur who finally found his home when he founded an AI company four years ago.  They are a tight-knit team with smart individuals throughout the country and they have a focus on excellence, a curious mind that treats unknowns as opportunities.  The founding partner is looking for an executive assistant that is smart and very organized.

Responsibilities

• Manage complex scheduling for the founding partner
• Handle all calendar management, travel, and meeting management
• Organize accommodation, both domestic and international
• Track expenses and submit expense reports in a timely manner
• Capable of working in a small team environment
• Plan conferences, registrations and speaking engagements
• Take meeting minutes
• Someone very smart who can organize him
• Help with all scheduling
• Organize all contacts
• Ad hoc projects
• Some personal assistant work such as scheduling doctors’ appointments
• Manage his expenses.
• Help get the team to respond to emails timely
• Assistance with events hosted at the office including catering
• Ability to communicate via email, WhatsApp and Telegraph
• Manage ad hoc projects

Qualifications 

• 10+ years of experience working as an Executive Assistant
• Comfortable working in a small firm with entrepreneurial (that respects boundaries)
• In-office Monday-Friday
• Strong attention to detail
• Excellent organizational skills
• Adaptable with ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Bachelor’s degree

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