Executive Assistant

Title: Executive Assistant

Salary: $110,000 - $125,000 pa.

Start: ASAP

A mission investment group that was founded in 2003 is looking for an executive assistant to support a partner and two members of their team.  This firm is extremely successful with over 9 billion in assets. Their team is gender balanced, includes over ten nationalities, and speaks over a dozen languages.

Responsibilities

• Manage complex scheduling for Lead Partner and one or two members of his team
• Handle all calendar management, travel, and meeting management
• Organize accommodation, both domestic and international.
• Assist with Visa’s and other travel requirements 
• Track expenses and submit expense reports in a timely manner
• Foster and grow positive relationships both internally and externally
• Capable of working in a small team environment
• Plan conferences, registrations and speaking engagements.
• Take meeting minutes
• Registering and greeting guests
• Assistance with events hosted at the office including catering
• Manage ad hoc projects

Qualifications 

• 8+ years of experience working as an Executive Assistant with finance experience
• Comfortable working in a small firm with entrepreneurial (that respects boundaries)
• In-office Monday-Thursday
• Strong attention to detail
• Adaptable with ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Bachelor’s degree

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