Facilities Assistant job description template

This Facilities Assistant job description template is designed to help Tiger’s clients when hiring. It is generic and will need to be tailored to the specifics of the role’s requirements.

Job Description

Key responsibilities:
• Office porterage as required, including office moves, furniture moves, deliveries and collections
• Logging and reporting all technical faults and arranging all office equipment fixtures and fittings
• Co-ordinating parking availability, security passes and the booking in of visitors and clients
• Carrying out periodic health and safety checks
• Carrying out risk assessments
• Preparing, printing, binding and archiving, when necessary, all company documents and reports
• Monitoring and maintaining stationary stock levels
• Sorting and distributing all incoming and outgoing faxes and mail
• Booking both domestic and international couriers
• Providing support and cover on reception when necessary
• Building a close relationship with the Office Manager to ensure the smooth running of the business

Essential requirements:
• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
• Proven experience in similar administrative roles
• Experience in a mail room environment
• Competent with Microsoft Office suite

Personality profile:
• Flexibility and willingness to work outside office hours
• Ability to work well independently and as part of a larger team
• Excellent interpersonal skills
• Exceptional organisational skills
• Proactive and responsive
• Deadline-driven

Benefits:
• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 annual leave days per annum