Traditional PA Job Description Template
Tiger Recruitment has created this traditional PA job spec template to assist clients in the hiring process. It is designed to be a generic outline so will need to be changed based on a role’s requirements.
Traditional PA Job Description
Key responsibilities:
- Efficient minute-taking in team and client meetings
- Extensive travel with the managing director to meetings and conferences, sometimes internationally
- Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes
- Saving and archiving, where necessary, all documents in the company database
- Occasional transcribing of dictation and voice memos
- Implementing and maintaining an office filing system
- First point of contact for all incoming calls and visits
- Complex diary management, both business and personal, for the managing director and team
- Extensive and efficient email correspondence
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organisation of meetings, including booking venues, ordering refreshments and minute-taking
Essential requirements:
- Graduate of secretarial college desirable, but not necessary
- At least three years’ experience in a similar role
- Excellent written and verbal communication skills
- Competent with Microsoft Office suite
- Polite telephone manner
Personality profile:
- Extremely organised
- Detail-orientated
- Focused and responsive
- Takes initiative
- An excellent multi-tasker
Benefits:
- Competitive salary and bonus
- Gym membership
- Company phone
- Pension scheme
- Health care
- 25 days annual leave per annum
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