Traditional PA Job Description Template

This PA job spec template has been developed by Tiger Recruitment to assist clients with hiring personal assistants. A personal assistant is a professional who helps manage your daily tasks and supports your business or personal life.

The first step in hiring a PA is to create a comprehensive job description. A well-crafted job description will help you attract a professional with the best skills and work ethic to match your unique needs.

The template below is designed to act as a generic outline, so it will need to be changed based on your unique requirements. For more information on PA recruitment, read our ultimate guide to hiring a PA.

PA Job Description

Tiger Recruitment has created this personal assistant job description template to assist clients in the hiring process. It is designed to be a generic outline so will need to be changed based on your unique requirements.

Key responsibilities:

• Complex diary management, both business and personal, for the managing director and wider team
• Creating detailed travel itineraries
• Extensive and efficient email correspondence
• Organising meetings, including booking venues, ordering refreshments and basic minute-taking
• Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
• Processing of expenses
• Arranging social events for both clients and the team
• Ad-hoc personal errands for the managing director
• Management of miscellaneous issues
• Readiness to be contacted out of office hours
• Covering reception on occasion if necessary
• Handling confidential matters with discretion
• Extensive travel with the managing director to meetings and conferences, sometimes internationally
• Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes
• Saving and archiving, where necessary, all documents in the company database
• Occasional transcribing of dictation and voice memos
• Implementing and maintaining an office filing system
• First point of contact for all incoming calls and visits

Essential requirements:

• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
• Demonstrable experience in a similar role and industry
• Proven diary management skills
• Exceptional standard of written and verbal English
• Competent with Microsoft Office suite
• Flexibility on hours
• Graduate of secretarial college desirable, but not necessary
• At least three years’ experience in a similar role
• Polite telephone manner

Personality profile:

• Excellent interpersonal skills
• Detail-orientated
• Focused and responsive
• Takes initiative
• Excellent multi-tasker
• Extremely organised

Benefits:

• Competitive salary and bonus
• Gym membership
• Pension scheme
• Health care
• 25 days annual leave per annum

Looking To Hire a PA?

Still unsure of how to hire a personal assistant? Tiger Recruitment is here to help. We have a team of PA recruitment specialists who will source the best talent for your business or professional needs.