Business Assistant Job Description Template

This business assistant job description has been created by Tiger Recruitment as a basic guide for our clients. As it is generic, it will require tailoring to the specifics of each role.

Business Assistant Job Description

Key responsibilities:

• Acting as the first point of contact and RHP to the director
• Acting on behalf of and representing the director as required, including the management of calls, enquiries and requests, expense authorisation and sign off on business-related decisions
• Reporting back to the director with detailed and accurate notes following any absence
• Assisting with budget management
• Undertaking projects on a regular basis, including event planning
• Personal assistant tasks for the director, including, but not limited to, diary management, extensive email correspondence and organising both internal and external meetings
• Attending meetings and producing follow-up notes
• Organising complex travel itineraries and travelling with director
• Providing line management and support to administration and operations teams, including task delegation, training new employees, undertaking appraisals and handling poor performance issues
• Working closely with the administration and operations managers to ensure the smooth running of the business, including the maintenance of office stock and supplies and regular database updates

Essential requirements:

• Educated to a degree level
• A minimum of five years’ experience in a similar position
• Previous team management experience
• An in-depth knowledge of the industry
• Excellent written and verbal communication skills
• Competent with Microsoft Office packages, particularly Word and Outlook

Personality profile:

• Confident working alongside board-level executives and partners
• Uses initiative with minimal supervision
• Dedicated to the quality and accuracy of projects from inception to completion
• Can manage a heavy workload with strict deadlines
• Excellent organisational skills
• Flexible and willing to take on ad-hoc tasks
• Comfortable working independently and as part of a team

Benefits:

• Competitive salary and bonus
• Gym membership
• Pension scheme
• Health care
• 25 days annual leave per annum