Traditional PA Job Description Template

This PA job spec template has been developed by Tiger Recruitment to assist clients with hiring personal assistants. As it is a basic guide, the template requires adaption to the specifics of the role.

For more information on PA recruitment, read our ultimate guide to hiring a PA.

PA Job Description

Key responsibilities:

• Complex diary management, both business and personal, for the managing director and wider team
• Creating detailed travel itineraries
• Extensive and efficient email correspondence
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organising meetings, including booking venues, ordering refreshments and basic minute-taking
• Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
• Processing of expenses
• Arranging social events for both clients and the team
• Ad-hoc personal errands for the managing director
• Management of miscellaneous issues
• Readiness to be contacted out of office hours
• Covering reception on occasion if necessary
• Handling confidential matters with discretion

Essential requirements:

• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
• Demonstrable experience in a similar role and industry
• Proven diary management skills
• Exceptional standard of written and verbal English
• Competent with Microsoft Office suite
• Flexibility on hours

Personality profile:

• Excellent interpersonal skills
• Detail-orientated
• Focused and responsive
• Takes initiative
• Excellent multi-tasker

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum