Team EA & Front of House

Team EA & Front of House

A fantastic opportunity has arisen for an experienced, intelligent Team Executive Assistant & Front of House to join a highly successful financial services firm in Victoria! This is a very exciting role that allows the successful candidate to work on a wide variety of duties with the opportunity to really make the role their own!

The individual will be responsible for a wide range of activities, including front of house management, calendar management, travel coordination, and expenses as well as handling confidential information. The ideal candidate will be a proactive problem solver with strong attention to detail.

What you’ll be doing:

• Team/ admin support 70% Front of House 30%
• Manage complex calendars for multiple executives
• Book travel (with different time zones ) for multiple team members
• Manage all incoming phone calls, direct callers to most appropriate source
• Process expenses
• Front of House management
• Organise and prepare meetings
• Manage daily needs and tasks as requested by team members
• Provide administrative and clerical support

The Candidate:

You must be very personable and attentive at all times to create a pleasant experience for all employees, visitors and clients as you will be the face of the company.

• Must have at least 2 years front of house/office management experience within financial industry
• At least 1 year experience in expense and travel portals (Concur)
• Excellent verbal and written communication skills
• Highly proactive and organised with exceptional attention to detail
• Strong MS Office skills (Word, Excel, PowerPoint, etc

Benefits:

• 3 days a week paid lunch
• Medicash healthcare to claim back receipts for dentist etc
• Private healthcare with Vitality
• Life assurance
• 25 days holiday + bank holidays

 
This is a permanent role 5 days in the office.

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