Personal Assistant

Personal Assistant

Permanent

Up to £55,000

I have an exciting opportunity for an experienced PA to join a financial services firm based in City. The successful PA will have previous experience within financial services supporting their Legal team and functions. You will be responsible for providing various administrative tasks customised for a specific person, department, or function, with duties adjusting according to the specific needs of the business unit. Hybrid working available.

What you’ll do:

• Execute various administrative tasks customised for a specific person, department, or function, with duties adjusting according to the specific needs of the business unit
• Handle inboxes proficiently, discerning and prioritising critical items for leaders, and effectively raising challenges when required
• Provide telephone coverage
• Handle incoming and outgoing post
• Create routine memos, reports and all related correspondence
• Prepare presentations including formatting, preparing charts and graphs when required
• Act as gatekeeper for external and internal stakeholders
• Coordinate meetings, appointments events and travel arrangements
• Manage budget development, including item coding and data collection and compilation coordination
• Assist with ad hoc tasks including data entry and ordering office supplies etc
• Process expenses
• Manage confidential material and files  
• Oversee intricate departmental projects and conduct research when needed
• Assist with ad hoc projects as and when required
• Board meeting support at certain times in the quarter

What you’ll need:

• Experience in a similar administrative role within financial services / professional services 
• Experience supporting at board level
• Experience supporting Legal teams and functions
• Strong interpersonal abilities and adept customer service skills
• Strong MS office: MS Word, Excel, PowerPoint, Teams
• Excellent written and verbal communication skills
• Manage confidential materials and files
• Proactive and forward-thinking
• Strong attention to detail
• Adaptable approach in accordance with varying demands

Please apply today if interested!

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