Executive Assistant – 14 Months Maternity cover

Executive Assistant Temporary - 14 months maternity cover, Frankfurt

Tiger Recruitment is delighted to support one of the world’s largest independent investment management firms in searching for a positive, experienced and dedicated Executive Assistant.

RESPONSIBILITIES
Comprehensive and proactive diary management for up to 6 managers:
Liaising with external clients and administrative teams for all meeting logistics
Ensuring meeting rooms are booked globally where necessary
Understanding and utilising our virtual conferencing tool to create video and audioconference requests

Managing global travel& expenses requests
Working with an external travel vendor to obtain flight and hotel options
Process expenses in a timely manner adhering to policies and guidelines

Onboarding of new hires and transfers in
Working with technology and facilities to ensure email, phone, systems and desk set up
Scheduling orientation meetings and helping to navigate the firm

Additional duties
Managing and completing print requests following our in-house compliance approval process
Entering, amending and keeping client data up to date in Salesforce (CRM database)
Provide cover for administrators across the business when out of the office
Deputizing for the office manager when out of office
Diligent coverage of telephone lines, adhering to best practices

QUALIFICATIONS

The successful candidate for this position is likely to demonstrate:
Fluent in German and English (written and spoken)
Advanced / Intermediate proficiency in MS Office(Word, Outlook, Excel,& PowerPoint)
Ability to work under deadlines and to accommodate last-minutes changes

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.