*Must have a minimum of 10 years' UAE legal experience* 

Key Responsibilities

Meetings and Travel Management

·        Manage fee earners’ calendars

·        Arrange conference calls, meetings, VCs, catering

·        Coordinate all travel arrangements, including flights, taxis, accommodation and expense forms as appropriate

·        Prepare and collate papers ahead of meetings

Administration

·        Monitor emails promptly as required and forward/action as necessary

·        Deal with incoming and outgoing mail.

·        Answering and screening telephone calls, if requested. 

·        Schedules couriers and other vendors for pick-up of documents for errands such as filings with courts, delivery of documents of counsel and other types of errands.

·        Establish and maintain effective and accurate filing systems (both hard copy and electronic)

·        Assist in opening new clients and matters as required

·        Greeting clients and providing assistance when needed.

·        Performing other related duties required based upon the unique practice of the attorney, such as, practice development initiatives, committee project work, and other responsibilities.

·        Flexible to work overtime, when needed.

Teamwork

·        Attend training courses as required

·        Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice.

Billing

·        Assist in monitoring the billing process as required

·        Assist in preparation of bill narratives and draft cost details as required

·        Raise, monitor and issue appropriate cheques for clients or third parties as required

Key skills, attributes and experience

Skills

·        Strong PA skills

·        Excellent communication and interpersonal skills

·        Extensive organisational skills and attention to detail

·        Able to manage pressure and conflicting demands on time

·        A committed team player

·        Proactive and enthusiastic

·        Commercially aware

Office Skills

·        High level of proficiency with Microsoft Office including Outlook, Word, PowerPoint and Excel

·        Typing speed of at least 60 wpm

Document Production & Technical Skills

·        Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio

·        Prepare PowerPoint presentations and Excel spreadsheets

·        Draft simple correspondence

·        Undertake photocopying, scanning and faxing

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