Executive Assistant

Executive Assistant

Overview

We have an excellent opportunity for an experienced Executive Assistant to join a leading Financial Institution in Brussels.

This is a permanent, full time opportunity.

Responsibilities

• Providing support to a Partner, Principal, and a small team 
• Complex diary management
• Organising meetings and business trips within Europe
• Participating in the organisation of several Committee Meetings and preparing board packs for the meetings
• Handling the incoming and outgoing mail
• Preparing expense reports
• Handling incoming calls, filtering calls when appropriate, taking messages
• Gathering and sending key information on various topics to multiple stakeholders
• Having regular phone contacts with high-profile external partners
• Varied administrative duties including filing, photocopying, etc.
• Working closely with 2 other Assistants and providing cover in each other’s absence

Profile

• 5 - 10 years of experience in a similar role and in a similar environment
• Fluent in English with a very good level of French
• Very good MS Office skills, specifically with Outlook
• Highly organised, excellent attention to detail

For this position, we can only consider EU / EFTA citizens or professionals possessing an existing EU Residency permit.

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