Traditional PA Job Description Template

A personal assistant is a professional who helps manage your daily tasks and supports your business or personal life.

The first step in hiring a PA is to create a comprehensive job description. A well-crafted job description will help you attract a professional with the best skills, personality, and work ethic to match your unique needs.

How To Write a Personal Assistant Job Description

Before you start writing the job description, it is crucial to determine your specific needs and expectations. Are your needs primarily professional assistance, personal support, or a mix of both? Having a clear understanding of the tasks and support you require will enable you to write a job description that targets the ideal candidates, ensuring you draw attention from individuals best suited to your specific needs.

With your unique requirements in mind, you can then create a detailed and clear job description. This should start with an introduction to the role and your business or household, followed by a comprehensive list of responsibilities, required qualifications, and desired personality traits.

To make your job description stand out, do not forget to include the unique benefits associated with the position. Emphasising these features will make your offer more appealing to top-tier candidates.

Personal Assistant Job Description Template

Tiger Recruitment has created this personal assistant job description template to assist clients in the hiring process. It is designed to be a generic outline so will need to be changed based on your unique requirements.

Key responsibilities:

• Efficient minute-taking in team and client meetings
• Extensive travel with the managing director to meetings and conferences, sometimes internationally
• Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes
• Saving and archiving, where necessary, all documents in the company database
• Occasional transcribing of dictation and voice memos
• Implementing and maintaining an office filing system
• First point of contact for all incoming calls and visits
• Complex diary management, both business and personal, for the managing director and team
• Extensive and efficient email correspondence
• Answering telephone calls in a timely fashion, taking clear and detailed messages
• Organisation of meetings, including booking venues, ordering refreshments and minute-taking

Essential requirements:

• Graduate of secretarial college desirable, but not necessary
• At least three years’ experience in a similar role
• Excellent written and verbal communication skills
• Competent with Microsoft Office suite
• Polite telephone manner

Personality profile:

• Extremely organised
• Detail-orientated
• Focused and responsive
• Takes initiative
• An excellent multi-tasker

Benefits:

• Competitive salary and bonus
• Gym membership
• Company phone
• Pension scheme
• Health care
• 25 days annual leave per annum

Looking To Hire a PA?

Still unsure of how how to hire a personal assistant? Tiger Recruitment is here to help. We have a team of PA recruitment specialists who will source the best talent for your business or professional needs. Read our ultimate guide to hiring a PA and get in touch to start the hiring process.