Executive Assistant

Executive Assistant

Overview

On behalf of an entrepreneurial and rapidly growing business in Zug, we are looking for an excellent Executive Assistant to join their team on a full-time basis. The role will provide support to the founder in a variety of fields from complex calendar management and international travel to preparing financial data presentations and project management.

This is a permanent position based in Zug

Main responsibilities

• Provide administrative support to the founder and the team as requested.
• Manage heavy calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones.
• Consolidate financial data into spreadsheets for analysis.
• Arrange international travel including flights, accommodations, and visas, and create detailed itineraries.
• Ensure that all travel and expense reports are accurately completed and submitted in a timely manner.
• Conduct research on various topics and prepare reports and presentations as needed.
• Perform general office duties such as local errands, grocery orders, overseeing janitorial staff, organizing office supplies into cabinets, filing, photocopying, and scanning documents.

Your skills:

• Minimum of 3 years of experience as an executive/personal assistant or administrative coordinator with C-suite support experience.
• Experience working in a startup environment
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with fluency in English. German language proficiency is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Google Suite or similar is beneficial as is knowledge of AI tools and knowledge of how to utilize them.

For this position, we can only consider Swiss nationals, EU citizens or professionals possessing a valid EU / EFTA passport or an existing EU Residency permit.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.