Executive Assistant

Job Description:

A leading private equity firm based in Abu Dhabi is seeking an experienced Executive Assistant to provide high-level support to senior executives. The ideal candidate will have a proven track record of 7+ years in executive assistance, preferably within the financial services or private equity industry. You will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth functioning of the executive office.

Key Responsibilities:

• Executive Support:
  • Provide administrative and strategic support to senior executives.
  • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, presentations, and reports for meetings.
  • Handle confidential and sensitive information with the utmost discretion.
  • Screen and prioritize emails, calls, and correspondence on behalf of executives.
• Meeting Coordination:
  • Organize and coordinate internal and external meetings, including investor meetings and board presentations.
  • Take minutes and follow up on action items as necessary.
  • Assist in preparation for quarterly reviews, strategy meetings, and investment discussions.
• Travel & Expense Management:
  • Arrange international and domestic travel itineraries, including visa processing, accommodations, and transportation.
  • Prepare and submit expense reports in a timely manner.
• Communication:
  • Act as the point of contact between senior executives, investors, clients, and other stakeholders.
  • Draft and edit executive communications, emails, and reports.
• Project Management:
  • Assist with special projects and initiatives as directed by the executive team.
  • Coordinate cross-functional teams and ensure timely completion of key deliverables.
• Office Management:
  • Maintain an organized filing system of paper and electronic documents.
  • Oversee office supply inventory and ensure all equipment is operational.
  • Liaise with external service providers, including legal, compliance, and IT support.

Required Qualifications:

• Experience: Minimum of 7+ years of experience as an Executive Assistant, preferably in the private equity or financial services sector.
• Education: Bachelor’s degree or equivalent work experience.
• Skills:
  • Excellent organizational and time-management abilities.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and under pressure in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • High level of confidentiality and discretion.
  • Fluency in English is required; Arabic is a plus.

Preferred Qualifications:

• Experience working in private equity, investment banking, or related industries.
• Prior experience supporting C-suite executives or senior management.
• Strong project management skills with the ability to handle multiple tasks and deadlines.

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