Personal Assistant
Job Details
Zurich (Switzerland) TERM: Permanent
Personal Assistant
We are looking for a Personal Assistant to support the Principle of a Family Office based in Zurich.
Main Duties for the Principle include:
- Independent handling of the Principles agenda with coordination of the various appointments (private and business)
- Dealing with private correspondence for the Principle as well as all personal matters (including errands)
- Planning, organisation, preparation and follow-up of private trips and family events
- Clarification of issues with external bodies and service providers
- Occasional accompaniment within Switzerland and occasional travelling to other European countries
- Taking minutes of meetings
Other Duties include:
- Organisation of children's hobbies
- Administrative support regarding school (entering activities in the school portal etc., holiday overview)
- Coordinate appointments and enter them in the calendar (tutoring, hobbies, etc.)
- Create and coordinate annual visit planning for parents
- General organisational support (passport renewal etc.)
Skill Set
- Education: Completed commercial or equivalent training. Additional training or experience in the field of personal assistance, project management or in the upper private sector is an advantage.
- Professional experience: Several years of experience in a similar role as a personal assistant or in a comparable function in the family office sector or in a high-end private environment.
- Organisational skills: Excellent skills in planning and coordinating appointments, travel, events and projects. Ability to prioritise complex tasks and meet deadlines.
- Communication skills: Strong verbal and written communication skills, both when dealing with internal staff and external service providers. Discretion and trustworthiness in dealing with sensitive information.
- Driving license: Possession of a valid driving license for occasional driving services within Switzerland.
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POSTED: 21 Oct 2024 JOB ID: SRPES34244