Personal Assistant

Personal Assistant

We are looking for a Personal Assistant to support the Principle of a Family Office based in Zurich. 

Main Duties for the Principle include:

• Independent handling of the Principles agenda with coordination of the various appointments (private and business)
• Dealing with private correspondence for the Principle as well as all personal matters (including errands)
• Planning, organisation, preparation and follow-up of private trips and family events
• Clarification of issues with external bodies and service providers
• Occasional accompaniment within Switzerland and occasional travelling to other European countries
• Taking minutes of meetings

Other Duties include:

• Organisation of children's hobbies
• Administrative support regarding school (entering activities in the school portal etc., holiday overview)
• Coordinate appointments and enter them in the calendar (tutoring, hobbies, etc.)
• Create and coordinate annual visit planning for parents
• General organisational support (passport renewal etc.)

Skill Set

• Education: Completed commercial or equivalent training. Additional training or experience in the field of personal assistance, project management or in the upper private sector is an advantage.
• Professional experience: Several years of experience in a similar role as a personal assistant or in a comparable function in the family office sector or in a high-end private environment.
• Organisational skills: Excellent skills in planning and coordinating appointments, travel, events and projects. Ability to prioritise complex tasks and meet deadlines.
• Communication skills: Strong verbal and written communication skills, both when dealing with internal staff and external service providers. Discretion and trustworthiness in dealing with sensitive information.
• Driving license: Possession of a valid driving license for occasional driving services within Switzerland.

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