There truly is an app to help with every single aspect of our lives – and when it comes to our work lives, finding one that helps our time management and productivity is crucial! As a PA or EA in NYC, there are a number of apps that can help you work smarter by making organizing, scheduling and sorting easy. Below, we’ve highlighted five of the best to make your life as a personal assistant as easy as possible.

Top apps for NYC PAs

Dav El Boston Coach

davelbostoncoach.com/dav-el-bostoncoach-mobile-app/

Getting your principal to where they need to be, when they need to be there, is an essential part of your PA duties. One of the best apps for executive assistants in the transport category is the Dav El Boston Coach app. You need reliable transportation that is there when you want it, and this app delivers.

The app gives you your driver’s information (including profile picture), car model and ETA, so you know who to expect, and when. Whether you need a local ride in NYC or want a car to collect your principal from the airport, this car service app does it all. The interface is straightforward to use so that you can arrange a car for your boss from the palm of your hand.

Once the car service pickup is organized, you’ll receive a confirmation sent to you or your principal. You can also edit the required pickup or drop off location directly from the app.

What makes this app different from other rideshare apps, such as Uber, are the incredible range of premium vehicles on offer. From luxury sedans to motor coaches, you’ll be able to find the ride to suit your principal.

OpenTable: Restaurants near me

https://apps.apple.com/app/id296581815

When it comes to apps for NYC, one to find the perfect table in the best restaurant for your principal is essential. The OpenTable app is ideal for the busy executive assistant, as you will be able to find available spots for anything from a business lunch to a late bite to eat.

Intuitive search filters help you narrow down your search to neighborhood or cuisine, and you can reserve a table right from the app. You can also see photos of the restaurant and read reviews. If your principal has a favorite spot, you’ll be able to rebook directly through the app, as well as suggest new restaurants that are up and coming. Best of all? The sheer number of restaurants (52,000 around the world and counting) will make sure you’re able to organize the perfect table.

delivery.com: Order Food, Alcohol & Laundry

https://apps.apple.com/us/app/delivery-com-food-alcohol/id435168129

If you’re looking for the best executive assistant app for organizing deliveries of essentials, then this is for you. Whether your principal is looking for a special whiskey as a gift for a client, or has a midnight craving for his favorite dish, delivery.com has it all.

Instead of using different apps for your groceries, laundry, gifts, catering and alcohol, delivery.com has it all under one roof. It will save you time as you can organize everything through an intuitive interface, reorder easily and choose between pick up or delivery. With over 15,000 different outlets, it’s a huge help when you’re run off your feet organizing your principal’s errands.

24me

https://www.twentyfour.me/

Voted as the “best app to get organized” by Forbes, CNN, and USA Today, 24me is an award-winning app that helps you with everything in your day-to-day executive assistant duties. It’s an easy-to-use app that keeps everything across various schedules all in one place.

The app syncs with all your calendars to make sure you and your principal are where you need to be. Smart alerts give you notifications when you need to leave for a meeting based on current traffic conditions, so you can always get your boss there on time. You also get a snapshot of your to-do list and meeting schedule for the next day, so you can prepare before you log off for the night.

24me also allows you to share your schedules and tasks with others, which is very helpful when you’re working with a team of assistants. Alongside notifying you of special occasions, you’re also able to buy and send gifts directly through the app. You can also add tags, color codes and emojis to your tasks to make it easy to read.

Expensify

https://www.expensify.com/

Although an essential part of your PA duties, keeping track of expenses can feel time-consuming and tedious. That’s where Expensify comes in. It allows you to track payments and receipts on the go. Simply snap a photo of your receipt and the app automatically transcribes it.

The app can also categorize and code each receipt so you can easily submit expenses for reimbursement. Track personal receipts, submit expenses and collect reports from colleagues, all from the app. Dubbed a “virtual accountant” by the Wall Street Journal, the Expensify app is used by executives of all levels for reliable expense tracking.

It also works with receipts in any currency and can use GPS tracking for mileage reports. If you use another accounting program, it’s likely the app will be able to work alongside it where necessary.

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Amy Laiker Author Amy Laiker Tiger Recruitment Team