Senior Executive Assistant – DIFC Dubai
Middle East SALARY: 30,000 AED - 35,000 AED PER: Month TERM: Permanent
My client, a leading international consultancy based in DIFC is seeking an Senior Executive Assistant to support their management team.
To facilitate the smooth running of search assignments which includes extensive diary management, client relationship management, and creation of high-quality documents.
✓ Maintaining excellent relationships with firm members, clients to achieve the highest levels of customer service
✓ Complex diary management and project manage the logistics of the search process: Coordinating extensive interview and meeting schedules, itineraries, and travel arrangements involving clients, and consultants
✓ Working extensively with our bespoke database which includes updating client information, recording notes from meetings/calls and generating reports - this is to ensure up to date information on all assignments
✓ Given the nature of our work, you will be expected to work with and respect highly confidential information
✓ Ensuring all documentation is grammatically accurate and in line with the companies templates: PowerPoint presentations/packs for potential client pitches, letters, etc
✓ Submit accurate and complete Expense Reports on a timely basis and in compliance with Company expense policy, and client billing management
✓ Typing, call filtering, note-taking, inbox management (Microsoft Outlook) and general post
✓ General support to the team as and when required
• Support for overall PC/EA community
Work as a team with the other PCs/EAs, supporting each other to ensure that all work is done, inclusive of covering each other’s phones and diaries.
Who you are
This role will suit a flexible, hard-working, organised and dedicated individual who has the enthusiasm and willingness to get to know the business and the clients. They will need to be a bright team player, who will thoroughly enjoy a structured and process-driven but fast-paced role. They must be able to: prioritise, be proactive, think ahead, anticipate problems and take on high levels of responsibility, and deal effectively with senior people internally and externally. Thrive in a demanding atmosphere and under pressure; possess a robust yet calm personality; resilient; flexible attitude, common sense, enthusiasm, and confidence, ability to drive tasks forward, reliable. The ability to approach every executive search as an individual project.
• A level qualification as a minimum or equivalent
• Excellent customer service impact, strong relationship builder
• Excellent communications skills (written and verbal)
• Proven capacity to operate under pressure when dealing with senior clients
• Strong organisational skills, ability to multi-task and prioritise – able to be two steps ahead of the Manager
• Packages: Advanced level Word, Excel, PowerPoint and Outlook
• Experience working within a corporate environment
Must have at least 8 years experience supporting C-level
Salary AED 30,000 - 35,000
POSTED: 19 May 2022 JOB ID: ZCEADIP00086