Recruitment Coordinator – DIFC

Purpose of Position:

The Recruitment Coordinator is required to proactively provide professional support to the recruitment team and enable sourcing and processing of the best candidates in the marketplace.

Primary Functions and Responsibilities:

Expert Recruitment management
- Support the end-to-end recruitment process of all experts and service providers in Middle East
- Work with the project team to develop detailed job descriptions before launching a new search
- Manage the application process ensuring candidates are responded to professionally and promptly at relevant stages of selection
- Maintain a database for all candidates/ searches
- Support in managing recruiting agency relationships
- Source profiles and perform initial CV screening interview against key duties and responsibilities where appropriate
- Organize candidate interviews within standard process, secure commitment of interviewers and interviewees, follow up on evaluation forms and ensure their quality and timing; provide feedback to candidates
- Manage the recruitment tracking sheets
- Manage the Taleo database and update status
- Manage the timely and professional delivery of administration related to the offer process: production of offer letters, contracts of employment and reference requests
- Ensure contracts are issued signed, filed, and maintain the contract database
- Ensure that all new starters’ documentation is collated and processed, ensuring the company is legally compliant with legislative and administrative requirements (new starter forms, photograph, personnel file created)
- Alumni activities and job board support

Additional Functions and Responsibilities:

- Track contract extensions for Experts and secure approvals
- Manage the agency invoices and track days billed for each expert
- Manage the exit process for experts: schedule exit interviews, keep track of their performance
- Standardize the processes for all expert categories
- HRIS entries, extensions, and terminations

Communication Skills:
- Proven ability to plan and organize quickly and effectively, taking responsibility for own work
- Be able to use own initiative using pragmatic and intuitive approaches
- Possess a demonstrated collaborative team working style, reliable under pressure
- Flexible, adaptable to change and resilient with a “commitment to make it happen” attitude
- Be customer focused and able to handle sensitive information with appropriate discretion
- Must be a pro-active self-starter with a positive and confident style, able to interact and communicate effectively at all levels
- Accuracy with attention to details with an approach to quality is essential
- Be able to fit in with a lively and social group

 Technical Skills:
- Proficient in Windows and in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Proficient in Taleo, LinkedIn Recruiter and other HR tools is a plus
- Excellent knowledge of English (written and spoken), proficiency in additional language is an advantage
- Ability to conduct internet/LinkedIn search

Education:
- University degree level 

Previous Experience:
- Direct experience in executive search
- Relevant work experience in a professional, corporate, customerfocused driven business. Preferably an international firm
- Agency recruiting experience dealing with a high demand of request

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