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Receptionist/Office Coordinator

London (West End) SALARY: £28,000 - £30,000 PER: Annum TERM: Contract

My client an international payments firm are looking to hire an experienced Receptionist/Office Coordinator on a 12 month temporary basis. You will be responsible for managing the front of house and being the face of the company as well as working alongside the administration team.

General Reception

  • Greet clients, visitors, contractors etc with a positive, helpful attitude
  • Answering, forwarding, and screening reception phone calls
  • Completing administrative tasks like filing, delivering, and accepting mail and other packages as well as managing franking machine and couriers
  • Looking after meeting rooms across 3 floors incl event support, catering, liaising with IT re AV requirements etc
  • Assist organising internal staff events such as Easter, Christmas etc
  • Maintaining a safe and welcoming environment to work in – reporting any issues to Admin
  • Ensuring pantry & stationary are at optimal stock level at all times as well as sourcing with emphasis on environment and cost
  • Full training of temps as and when required
  • Manage access control (with landlord) monitoring new starters and leavers
  • Performing ad-hoc administrative duties
  • DSE (Display, Screen, Equipment) – Manage software and send out to new starters to complete and assess
  • On-boarding and Off-boarding – manage retrieval of WF office equipment.

Procurement support:

  • Assist with local procurement of office products & services
  • Submit all invoices to procurement team for payment
  • Work collaboratively with procurement and finance teams to resolve streamline process and resolve any issues.

Job requirements

  • Prior receptionist / administrative office experience – min 3 years
  • Exceptional organisational and logistical skills
  • Excellent interpersonal skills with ability to interact with diverse internal and external clients
  • Strong verbal written, analytical and computer skills
  • Good judgment, resourcefulness and ability to think outside of the box to solve problems is a must
  • Problem solver
  • Ability to multi-task in a fast-paced environment
  • Ability to communicate and report to different levels of management
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Executive
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POSTED: 22 Jul 2021 JOB ID: DF/HQ22922

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