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Receptionist – Central Oxford

Job Details

UK (Regional) SALARY: £12 - £14 PER: Hour TERM: Temporary

Receptionist – Central Oxford

Urgent need – from 13th-21st June

Management Consultancy Firm

£14 per hour


My client, a management consultancy in Oxford are looking for a Temporary Receptionist & Admin Assistant, to help provide cover from 13th-21st June.


They need someone who takes the view that no job is too big or small, is happy to help out with anything that is asked of them and someone who can be adaptable and will be a friendly, approachable and happy persona around the office!


What you’ll do:


Reception duties -


  • Manage the day to day running of the reception, including setting up meeting rooms and greeting all visitors on arrival
  • Organising refreshments and lunches for client meetings and clearing the rooms afterwards
  • Work with IT to ensure all technical requirements for internal and external meetings are provided as requested
  • Distribute all post and special deliveries into the correct places and ensure all outgoing post is franked and ready for the daily collection
  • Answer all incoming telephone calls and pass on messages accordingly
  • Maintain the stationary cupboard, including maintaining stocks of toners and cartridges for printers and ordering supplies when needed
  • Responsible for ordering refreshments such as tea, coffee, biscuits and fruit
  • Coordinate any birthday / farewell cards for the office
  • Work with the Facilities Manager to ensure that Health & Safety regulations are adhered to at all times
  • Manage the Oxford office contacts and supplier lists, ensuring databases are kept up to date on a regular basis
  • Work with HR and IT to set up desks for new starters
  • Assist the Facilities Manager with any facilities and office management duties, as required
  • Opening of the office
  • Buying refreshments for the office such as tea and coffee supplies and daily milk
  • Act as the go-to person for any ad-hoc admin tasks
  • Sort the office post and arrange couriers when needed


Admin Assistant duties –


  • Work alongside Admin Assistants and Team Assistants to provide high quality admin assistance to the business
  • Monitor the Admin Assistant inbox, ensuring the one-hour rule for claiming tasks is adhered to and prioritised accordingly
  • Communicate with the wider business on a timely basis regarding the status of their Admin Assistance requests


Who you are:


To be considered for this role, you will need to have:


  • Experience of working on a corporate reception
  • Be available to start immediately
  • Excellent communication skills, both written and spoken
  • Ability to work to tight deadlines and to juggle multiple tasks
  • A naturally friendly and approachable manner
  • Language skills in French, German, Dutch or Italian would be advantageous, but not a necessity


If you are interested in the above role, please apply ASAP!


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POSTED: 31 May 2024 JOB ID: CLSOX33177

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