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Receptionist – 8 Month Maternity Cover

Job Details

Middle East SALARY: 8,000 AED - 10,000 AED PER: Month TERM: Contract

Main purpose of Job:

To manage the services and facilities provided at the relevant office. To assist the local office head and Facilities and Admin executive.

People Management Responsibility:

To provide daily management of the Services and Facilities including the reception. Reviewing performance in line with guidelines to cost and quality standards and actively manage development. To implement and monitor relevant company policies and procedures.

 

Typical Key Responsibilities:

Reception service

  • Welcoming visitors, coordinating meeting rooms.To deal with any ad hoc office issues, e.g., repairs, maintenance, replacements, etc. including the kitchen facilities. Manager the couriers and report accurately.
  • Liaison between Building Management regarding all matters, incl. SLA’s, tenants’ meetings, building service charges, etc.
  • To deal with any refurbishment within the office with the support of the admin and facilities executive.

 

Security

  • Liaise with Building Management to ensure that security procedures are respected
  • To deal with security systems provided within the office and liaise with security services suppliers for CCTV and security cards system
  • To maintain all security systems and process in line with global security policy

 

Admin

  • Assist the admin team for any office moves and changes as and when necessary to liaise with IT and external companies as necessary.
  • Proactively providing services to visitors (desk, IT facilities, etc.)
  • Sending out itineraries of travellers and facilitating internal meetings
  • General secretarial duties for senior members of staff including business visa support, preparing necessary documentation . Printing and binding reports.

 

Invoices and Budget

  • Assist in the preparation of Office Budgets
  • To proactively monitor expenditure of all costs relating to managing the office and review against budget
  • To have all office related invoices approved and ensure that they are in line with contracts / quotations

 

 

Health and Safety

  • To help implement effective H&S policies within the office as per legislation
  • Ensure all fire attendants & first aiders are trained and informed on any new legislation

 

  •  
Experience,

Knowledge,

 &Skills

  • Advanced PC skills incl. Word and Excel
  • Education to degree level
  • At least 2 years experience (or equivalent) to include at least 1 year within secretarial role within commodities industry or similar.
  • Ability to communicate at all levels
  • Highly Organised
  • Analysis Skills
  • Sense of urgency and priority
  • Conscientious
  • Motivated
  • Responsible
  • Proactive

 

Reporting Structure:

Reports directly to HR Manager Dubai

 

Key relationships:

IT Department, HR Department, Global Cost Management, all Dubai staff

** MUST BE DUBAI BASED**
** MAY BE AN OPPORTUNITY FOR THE ROLE TO RUN PERMANENT**
** MONDAY-FRIDAY, 9AM-6PM.**

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
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UNITED KINGDOM:
EUROPE:
MIDDLE EAST:
UNITED STATES:
INTERNATIONAL:
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POSTED: 06 Oct 2022 JOB ID: ZCRECMAT8

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