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Project Coordinator and PA to Head of Business

London (Greater) SALARY: £14 - £17 PER: Annum TERM: Temporary

Project Coordinator and PA to Head of Business

Building Services / Construction

Edmonton – North London

*3-6 months with potential to become permanent*

£14-17 per hour / £30-35k

 

Do you enjoy working with and liaising with both office-based and on-site staff?

Are you interested in working in Edmonton, Enfield?

Have you coordinated projects within building services / construction before?

 

If you answered yes to the above questions, then this could be the role for you!

 

A fantastic opportunity has arisen to join an impressive construction firm who have grown significantly in recent years! They offer fantastic benefits for their staff and truly value their entire workforce, which is reflected in the longevity of many of their team.

 

They are looking for an experienced Project Coordinator and PA to support their Head of Business and a team of 7. This will involve close liaison and engagement with all team members including Senior Management, office and site-based staff, collating of reporting data at timely intervals to meet business-critical dates, general admin support and co-ordination of the use of client IT software. The role may also demand close liaison with clients to identify and define project requirements, scope and objectives all whilst ensuring the clients' needs are met as the project progresses.

 

This role will be based in their office in Edmonton, Monday to Friday, working 8 am – 5 pm. They offer free parking and driving would definitely be the easiest form of transport given their office location.

 

WHAT YOU’LL DO

 

Typical duties within this role will include:

 

Project Coordination:

 

  • Coordinate project management activities, resources, equipment and information in relation to projects
  • Monitor tasks issued to the site team and assist with the schedule management
  • Assist in monitoring budget management through resources and equipment on site
  • Monitor project progress along with the operations team and assist in rectifying any issues that arise
  • Acting as a point of contact for operational staff and communicate project status to all were necessary
  • Monitor site teams working hours and report anomalies and trends to Head of Business
  • Assist with creation and maintenance of comprehensive project documentation, plans and reports
  • Uploading RAMS, drawings, report and tech subs to client portals
  • Monitoring and reporting the status of project documents uploaded to client portals daily for approvals
  • Monitoring of daily labour reporting and collating reports to Head of Business for monthly Directors meeting
  • Assisting new starters so that paperwork is processed correctly
  • Minute taking where necessary and required
  • Managing warranties
  • Managing training for operatives for various Waterproofing systems
  • Monitoring training and compliance
  • General updating of spreadsheets and systems, including Health and Safety data input for analysis
  • Coordinating group training sessions
  • Assisting with project bid information where required
  • Coordinating deliveries with site teams and procurement
  • Producing project files prior to commencement of works

 

PA duties:

 

  • Diary management for Head of Business and the team of 7 where necessary
  • Booking and arranging travel, transport, restaurants and accommodation
  • Organising events
  • Managing staff expenses
  • Preparing reports, presentations and general correspondence to support the team
  • General ad-hoc administrative duties to support the team

 

WHO YOU ARE

 

  • Experience of working in a role with exposure to both office-based and on-site staff
  • Experience of coordinating projects within the construction industry would be highly advantageous
  • Access to own vehicle would be highly beneficial given the location of the offices
  • Solid Microsoft Office knowledge, including Outlook, Word, Excel and PowerPoint
  • Strong communication and interpersonal skills at all levels
  • Good professional judgement and emotional intelligence
  • Detail orientated with the ability to work alone when needed
  • Availability to start working in the office immediately

 

If you are interested in the above role, please apply ASAP.

 

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POSTED: 22 Oct 2020 JOB ID: CLSPROJCON21699

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