Personal Assistant

We are seeking an experienced and dedicated Personal Assistant (PA) to provide high-level support to an Ultra High Net Worth (UHNW) individual based in Dubai. The ideal candidate should have over 10 years of experience in supporting C-suite executives and be well-versed in managing complex schedules, coordinating with various stakeholders, and handling a wide range of responsibilities in a fast-paced and demanding environment.

Key Responsibilities:

1. Complex Scheduling: Efficiently manage the UHNW individual's complex and ever-changing schedule, including meetings, appointments, and travel arrangements.
2. Stakeholder Coordination: Act as the primary point of contact between the UHNW individual and external parties, including business associates, family members, and service providers.
3. Travel Management: Organize international and domestic travel itineraries, ensuring seamless logistics and accommodations.
4. Confidentiality: Maintain strict confidentiality of all personal and professional matters, handling sensitive information with discretion.
5. Communication: Draft and edit correspondence, emails, and other communications on behalf of the UHNW individual.
6. Meeting Coordination: Plan and coordinate meetings, conferences, and events, both in-person and virtually, ensuring all logistics are handled smoothly.
7. Document Management: Organize and maintain digital and physical files, documents, and records.
8. Expense Management: Handle expense reporting, reimbursements, and financial documentation.
9. Project Support: Assist with various projects and tasks as assigned by the UHNW individual, which may include research, data analysis, and presentation preparation.
10. Problem Solving: Proactively anticipate issues and find solutions to challenges that may arise in the course of the UHNW individual's daily activities.

Requirements:

• Experience: Minimum of 10 years of experience as a Personal Assistant, with a strong background supporting C-suite executives or UHNW individuals.
• Education: Bachelor's degree preferred.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Communication: Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
• Tech Savvy: Proficiency in Microsoft Office Suite and other relevant software and tools.
• Discretion: Strong sense of discretion and ability to handle confidential information with the utmost care.
• Adaptability: Ability to thrive in a fast-paced and ever-changing environment, with a proactive and flexible attitude.
• Problem-Solving: Strong problem-solving skills and the ability to make decisions independently when necessary.
• Residency: Candidate must be based in Dubai, United Arab Emirates.
• Availability: Flexibility to work outside regular business hours when required.

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