PA to MDs in Internal Audit

PA to MDs in Internal Audit

Investment Banking

Up to £26 per hour + opportunities for overtime

On-going temp

My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic PA who is happy to work in a heads down environment. The role will support up to 3 Managing Directors with heavy diary and travel arrangements, alongside additional duties.

The role is part of an admin team of 2 who are the centralised point for all support for the Internal Audit team. This role will be an on-going temporary position initially, with the potential to convert into a permanent role after 12-18 months.

While no day is the same regarding what you might end up doing, the standard hours are 8:30 am – 6 pm, in office Monday to Friday. There may be overtime required during renowned busy periods such as month end, quarter end and year end.

What you will do:

• Providing administrative support to 3 Managing Directors in a fast paced environment
• Coordinating complex internal and external meetings, either in person or via Zoom
• Handling a high volume of phones calls and interacting with senior leadership in a professional manner
• Maintaining extremely detailed calendars and prioritizing meeting requests and all related logistics
• Coordinating travel arrangements and processing related expense reports 
• Preparing and distributing divisional correspondence, reports or other documents as requested 
• Maintaining a strong understanding of firm policies to allow handling of certain issues independently
• Responsible for participating in general administrative duties, ad-hoc projects, committees and / or group events 

Who you are:

• 3-4 years of experience working as a Team Assistant or PA within financial services is highly desirable
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Requires excellent interpersonal and communication skills
• Strong organizational skills, coupled with great attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Strong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Comfortable working with people at all organizational levels
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must be able to prioritize a variety of time-sensitive tasks
• Must have excellent judgment; independent thinker and resourceful
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook. 
• Previous experience using Concur would be beneficial

If you have experience of working in financial services, the ability to work independently and ability to work as part of a team, please apply ASAP!

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