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PA to Director

London (City of) SALARY: £40,000 - £45,000 PER: Annum TERM: Contract

PA
London – City
*12 Month FTC*
£40 - £45k

I have a fantastic opportunity for a switched-on, experienced Personal Assistant to provide direct support to a Director and three others in a prestigious global asset management firm. I am looking for a self-motivated individual, who will thrive under pressure in this busy role based in the heart of the City. 

WHAT YOU’LL DO

• Extensive diary management 
• Liaising with internal and external parties to arrange meetings and manage any clashes
• Booking meeting rooms globally, to facilitate for video and audio conference requests
• Working with an external travel vendor to book necessary travel arrangements for all managers (flights, trains, hotels, etc.)
• Expense management 
• Diligent coverage of telephone lines, with a professional telephone manner
• Understanding visa processes and ensuring all travelers have the necessary visas in place
• Working with technology and facilities when onboarding new hires 
• Scheduling orientation meetings
• Cover for administration across the business when absences occur
Product management support:
• Governance coordination and preparation of meeting materials
• Collating mechanical memos 
• Organising documents for audit and regulatory queries 
• Updates to documents including minutes and reports
• Assist with reconciliation and filing of corporate documents 
• Ad hoc project coordination 

WHO YOU ARE 

• Previous PA experience working at Director level 
• Previous experience working in a corporate global company 
• Strong communication and interpersonal skills at all levels of an organisation 
• Ability to effectively manage a heavy fast paced workload 
• Good professional judgment and emotional intelligence
• Thrives under pressure
• Detail orientated with the ability to work quickly and accurately
• Self-motivated 

DESIRED CHARACTERISTICS

• Previous experience working within Asset Management would be highly advantageous

Hours 9 to 6 or 8.30 to 5.30 
If you are interested in the above role, please apply ASAP.

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POSTED: 29 Jul 2020 JOB ID: CLSPASSET21293

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