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PA – 4 x Managing Directors

London (City of) SALARY: £17 - £17 PER: Hour TERM: Temporary

PA – 4 x Managing Directors
Investment Banking
Temporary Ongoing

My client, a well-established global investment bank based in St Pauls, are looking for a proactive and driven Assistant to support 4 recently promoted Managing Directors within a team of around 450 people, all located on the same floor. You would join a team of 6 Assistants so have some great support in the position.

The main purpose of the role is to provide diary support to the 4 MD’s along with arranging meetings, managing incoming calls, some personal support and managing expenses. As the position is so busy the hours are 8:30am – 6pm, and hours over 40 hours are paid at an overtime rate.

The position is based in the St Pauls office but will require you to have a laptop in case of isolation requirements to be based from home for a short time.

What you will do:

  • Comprehensive and pro-active diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
  • Preparation of detailed travel schedules and itineraries (as required, diaries are heavily meeting based)
  • Timely administration of expenses
  • Telephone cover - screening of calls and interaction with senior management
  • Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
  • Supporting visiting MDs
  • Coordination of town/village halls, team events and/or socials
  • Log MDs weekly time on in-house system

Who you are:

  • Ability to be proactive, use initiative, prioritise and multi-task
  • Strong time management and prioritisation skills
  • Secretarial background preferably within the financial services industry
  • Excellent attention to detail
  • Excellent teamwork skills
  • High level of written and excellent verbal communication skills
  • Ability to handle sensitive and confidential information
  • Strong organisational and interpersonal skills
  • Professional, self-motivated and flexible

If you are interested in the above role, please apply ASAP!

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POSTED: 13 Jan 2022 JOB ID: CCENGIN24569

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