Operations/Team Assistant

Global advisory firm in Manhattan is seeking an experienced Team/Operations Assistant to work closely with their New York team and manage the overall running of the office, as well as provide administrative support to a few senior staff members.  This is a hybrid role to begin as soon as possible working for a welcoming team who genuinely enjoy working with each other.

Duties:

• Manage the front of house & reception operations, acting as the first point of contact for all visitors
• Executive Assistant duties
• Maintain the office space ensuring it is presentable at all times
• Coordinate and maintain the conference room schedule, meeting requests and room bookings
• Maintain and facilitate office procedures to ensure smooth running of the office
• IT support including troubleshooting, managing the IT inventory, and liaising with IT providers
• Assist in planning company events, meetings, lunches, employee team building activities and special projects
• Assist with new employee onboarding & full training process as well as employee offboarding processes
• Work closely with senior team to assist with various ad-hoc requests and projects

Qualifications

• Bachelor’s degree required
• 2-5 years’ experience in a corporate office environment, preferably within financial services or consulting
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint and Excel)
• Excellent written and verbal communication skills
• Highly organized multitasker who works well in a fast-paced, quickly changing environment
• A proactive approach to problem solving
• Very high attention to detail

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