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Operations Assistant / Administrator *Kuwait National*

Job Details

International (Other) SALARY: $3,300 - $4,000 PER: Month TERM: Permanent

Our Client a leading American Multinational Professional services firm are seeking a Degree educated Operations/ Administration Assistant for their Kuwait office. 

We are looking for a candidate who ideally has 3 years of experience in an office Administration role within a corporate environment and is looking to grow their career with a fantastic leading multinational. 

Please note this role is ONLY open to Kuwait Nationals, none Kuwaitis will not be considered. 

Responsibilities of the role are as follows:

  • Manage the front desk, including treating visitors in professional and courteous manner, direct all visitors to sign in, and notify appropriate employees of their visitor's arrival.
  • Answer switchboard calls, route calls promptly and take accurate messages where needed.
  • Prepare client meeting rooms and manage meeting room requests .
  • Manage and co-ordinate all mail, manage incoming packages/mail from a variety of couriers. 
  • Arrange transportation services for clients and employees when needed. 
  • Maintain contact with external vendors and suppliers.  
  • Follow up any office requests/queries/suggestions and maintenance problems reported from meeting rooms and reception area. 
  • Maintain databases and information as well as performing analysis and creating reports. 
  • Assist with office events as well as other office related projects/tasks. 
  • Maintain stock control of all reception items, stationary.
  • Handling and monitoring petty cash, liaising with Finance for replenishment. 
  • Provide ad hoc executive assistance support to leadership team.
  • Immigration support to obtain work visas for Kuwait.
  • Provide support for a fast-paced and changing service environment. You must have strong attention to detail and accuracy, particularly when under pressure. 
  • Arrange and coordinate point-to-point travel needs as necessary.  
  • Strong sense of Customer Service and address issues and suggest solutions within your area of scope. 
  • Organization skills: ability to handle competing priorities effectively. 
  • You are results driven and self-motivated. 
  • Consistency, dependability, and accuracy in carrying out responsibilities

Requirements:

  • Bachelor's degree and minimum 3 year of relevant experience.
  • Strong service orientation
  • Maturity and flexibility to work both independently and in cooperation with others.
  • High level of self-motivation and initiative.
  • Willingness to exercise good judgment and make decisions based on logic and common sense.
  • Excellent organizational skills
  • Ability to multi-task and complete a variety of projects in a fast-paced environment. 
  • Knowledge and experience of the Middle East and local practices. 
  • Strong verbal communication skills; fluency in English and Arabic.
  • Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook. 

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
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POSTED: 12 Jun 2024 JOB ID: CH_ADM_KW

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