Office Manager – Family Office

Office Manager – Family Office

Overview

We have an excellent opportunity for an experienced Office Manager to join a Family Office based in Baden, AG. The role will support a small family office in areas including Real Estate management and Corporate Services together with broader general administrative tasks.

This role has an 80-100% workload with the potential to work from home and is based in Baden, AG

Main responsibilities

• General Administrative tasks including filing of documents, Payment of general invoices (preparation and filing), Collection of signatures etc
• Coordination of support for IT and Telecom issues, and other administrative issues
• Real Estate management including controlling finances such as arrangement of payments (utility bills, construction company, refurbishments etc.)
• Coordination of service providers (cleaning company, construction company, electrician, management company, architects etc.)
• Coordination and preparation of meetings (board of directors, shareholders) and legal documents (minutes, commercial register)
• Filing of corporate documents - minutes, commercial register, insurance documents
• Preparation of documents for the completion of tax declarations
• Analysis and negotiation of premiums of insurances
• Coordination of legal advisers
• Support for the managing director with various corporate, financial, strategic, and process management issues (e.g. excel analysis, comparison of legal docs, review of drafts)
• Requests of principals (e.g. car repair, art acquisition, planning of trips or meetings)

 
Your skills:

• A minimum of 5 years of experience gained in a similar role within a Family Office environment
• Fluency in English is a must, German, Dutch or Spanish would be beneficial
• High level of commitment, discretion and confidentiality
• Able to use you Initiative and anticipation of needs
• Attention to detail and problem-solving skills

For this position, we can only consider Swiss nationals, EU citizens or professionals possessing a valid EU / EFTA passport or an existing EU Residency permit.

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