Office Manager/Administrative Assistant

Global financial services firm HQ’d in New York is currently seeking an experienced Office Manager/Admin Assistant to join them on a full-time permanent basis.  This is a hybrid working role, where you could be required to work in their Manhattan, NY or Greenwich, CT offices.  

Responsibilities

• Provide primary administrative support to the Managing Partner/Founder, to enable the smooth running of his day-to-day life
• Project management of a brand new office setup including sourcing potential locations, through to working with interior design firm
• Busy calendar management/scheduling
• Travel coordination including both international and domestic flights, ground transportation, and lodging
• Administrative support to the wider global team including business development, operations, compliance, and HR
• Meeting organization including Zoom/web based, in-person conferences, and trade shows
• General office/operational support including vendor management, assistance with IT procurement, and employee onboarding/offboarding

Experience, Knowledge, Skills & Abilities

• 2-5+ years of experience
• Excellent communication skills, verbal and written – ability to communicate effectively over Slack, email and video calls
• Results-oriented, optimistic, self-motivated, with high energy and an engaging level of enthusiasm.
• Self starter and motivated to drive business administration from scratch
• Ability to handle confidential company and personal information with the utmost discretion
• Additional skills with document/data/presentation creating and editing tools considered a plus i.e. Word, Confluence

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