Office Manager

Office Manager 

Overview

We have an exciting opportunity for an experienced Office Manager to help support all areas of a busy office with general all-round duties.

This role will be based on-site in Thun. BE

Main responsibilities

• Supporting the office with all adminstrative and operational duties including managing meeting rooms, ensring office supplies are maintained, work with suppliers and provide support to managers.
• Updating the CRM database
• Liaising with key teams in other Swiss offices regarding PR, operational, IT or finance matters
• Production of PowerPoint, Excel, and Word documents
• Preparing expense claims for team members
• Assisting Marketing with the organisaiton of internal events
• Liaising with outsourced IT provider to resolve IT problems/queries for team members
• Dealing with telephone, email and general enquiries ensuring that appropriate messages are relayed, or action is taken
• Photocopying/scanning/ document binding and filing (including archiving)
• Ad hoc administrative duties that may be requested by team as and when required (i.e. company research, confidentiality agreement tracking).

 Your skills:

• A minimum of 5 years of experience as an Office Manager wthin a busy office environment
• Fluent in both English and German languages
• Excellent organisational skills
• Excellent communication skills (written and oral)
• Good working knowledge of Outlook, Word, PowerPoint & Excel
• Previous experience of using a CRM database (or equivalent) to a reasonable level.

 
For this position, we can only consider Swiss nationals, EU citizens or professionals possessing a valid EU / EFTA passport.

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