Office Assistant – EN / DE

Office Assistant – EN / DE 100%

Overview

We are in search of an Office Assistant to ensure the smooth and efficient functioning of an advanced and cutting-edge rehabilitation clinic at the forefront of technology.

The role will be based in Zurich and has a workload of 100%.

Responsibilities:

• Scheduling and rescheduling of patient and therapist appointments to maintain a smooth practice workflow.
• Supporting your supervisors and stepping in as needed within the team.
• Handling incoming calls, mail, and emails, freeing up the team's time and resources.
• Managing cost approvals with health insurance companies and creating invoices for insurance, partners, and patients.
• Maintaining and updating patient records.

What we’re looking for:

• Precise, structured, and quick work methods due to the critical nature of appointment scheduling.
• Proven experience in a role demanding reliability and efficiency (e.g., Office Assistant, Personal Assistant, Legal Assistant, or equivalent).
• Exceptional organizational skills, the ability to prioritize, and composure during busy periods.
• A positive, friendly, and service-oriented attitude.
• Native-level proficiency in German and fluent English.
• Proficiency in MS Office tools, particularly Excel.
• Comfort and openness in interacting with individuals with disabilities.

For this position, we can only consider Swiss nationals or professionals possessing a valid EU/ EFTA passport or holding an existing Swiss permit.

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