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Office Assistant

Job Details

London (Docklands) SALARY: £23 - £25 PER: Hour TERM: Temporary

Office Assistant
£25 p/h plus holiday  
6 months rolling contract

My client is a global investment banking firm based in London. They are looking for an Office Assistant to join them on a Temporary Rolling Contract Monday - Friday. This role is responsible for supporting both the Assistant Management Team and Expense Management team with daily administrative tasks as well as longer-term ongoing projects.

What you’ll do:

  • Provide Assistant support for Assistant & Expense Management team
  • Implement and control appropriate system access for bankers and assistants
  • Assist in the review of admin processes; implementing changes where required and suggesting efficiencies
  • Scheduling and assisting with training of assistants; new starter and ongoing developmental training including the Expense Topic Sessions Maintenance of Assistant, General Admin and Expense, Jive Site 
  • Assist with new initiatives from the Assistant/Expense Management team
  • Create key support documents/guidelines to share with admin and banker population; Best Practice/Documentation/Powerpoint slides/updates
  • Production of reports, interpreting data
  • Processing expenses and invoices to support the wider team
  • Assist with overdue expense reporting and follow-ups
  • Design and manage survey feedback
  • Become a Super User on the Expense, Travel and CRM systems
  • Design and produce quarterly newsletters 

Who you are: 

  • Excellent time management skills and the ability to multitask are essential to manage the volumes of data managed by the team
  • Experience in database management and Excel are essential, together with accurate data entry
  • Ability to liaise with all levels of management and professionals within IBD/GCM and build relationships with business partners in HR, IT, Accounts Payable, Travel, Compliance and Risk
  • The ideal candidate will anticipate problems and resolve issues independently using sound, thoughtful judgment in the application of Firm policies 
  • You have the ability to act as a trusted resource; maintain a high level of integrity and discretion in handling confidential information
  • Service Minded Attitude: patience, active listening, and problem solving in a fast-paced “customer” oriented environment
  • Proficient in Microsoft Office Suite including Excel, Teams, One Note
  • Strong written and verbal communication required
  • Full training on systems and policies will be provided

Previous Investment Banking experience is necessary to be successful with the application. 

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

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POSTED: 01 Feb 2024 JOB ID: ROMOA32055

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