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Manager, Clinical Administration – Global BioPharma

US SALARY: $70,000 - $90,000 PER: Annum TERM: Permanent

Manager, Clinical Administration – Global BioPharma

San Francisco Bay Area (TBC), California

Salary: $70,000 - $90,000 + benefits

One of our longstanding clients is currently searching for a new Manager, Clinical Administration/Executive Assistant to join their West Coast team to be based with in Palo Alto or Mountain View (TBC), in the San Francisco Bay area of California.  This is an in-office position, supporting four very busy executives (C-Level).  They are seeking someone with a background in clinical administration, or a knowledge of the Biopharmaceutical industry who can hit the ground running.

Duties Include:

  • Complex calendar management, scheduling internal and external meetings and calls, across multiple time zones. Assessing priority of appointments and reallocation as necessary.
  • Book and manage complex international travel for multiple team members, whilst ensuring all procedures and approval processes are correctly followed.
  • Plan and manage conference attendance across teams.
  • Submit and manage teams monthly and ad hoc expenses.
  • Work with UK admin team, to ensure adequate cover is provided within all time-zones
  • Office manager duties to include, overall running of the West Coast office, ordering stationary, liaising with suppliers, managing visitors, filling, managing security issues, working closely with the facilities and logistics manager and IT with new starters, and office items.
  • Work closely with the Clinical PA with administration duties including organising high level meetings, sourcing documents and liaising with external advisors.

The ideal candidate will always be willing to go above and beyond, will be incredibly proactive, and can adapt to the different work styles of four busy executives.  You will be confident working across time zones and within a fast-paced environment.

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