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HR and Office Manager

London (West End) SALARY: £40,000 - £50,000 PER: Annum TERM: Contract

My client, a luxury design and manufacturing jewelry company are looking for an experience HR and Office Manager to join their head office on a 10 month Maternity Contract. This role will include HR generalist duties, Facilities Management and PA duties, so experience in these areas is essential.

Responsibilities -
HR

• Providing full HR support and work closely with the senior management team on all people matters to include, but not limited to, employee relations, absence management/recording, performance reviews and appraisals, timekeeping, holiday entitlement management, etc.
• Draft and ensure all employment paperwork is issued correctly and personnel files are maintained
• Responsible for attraction, advertising, recruitment and selection activity to ensure the right talent is recruited and retained. Ongoing improvement and management of the on-boarding process
• Lead HR development, maintaining and updating company HR policies and handbook
• Negotiate and manage employee benefits, and ensure the business remains complaint with regard to pension administration
• Support the payroll process (ensuring changes in employees are reported, advising of new starters, leavers, tracking benefit deductions, maternity payments etc.)
• Ensure compliance with all relevant Employment Law
• Conduct exit interviews and provide useful interpretation of the results as part of HR analytics
• Drive employee engagement through the improvement and development of initiatives that align to the key business objectives, effectively utilising feedback from employees.
Office Management:
• Meet and greet visitors as they arrive on-site
• Post distribution and management
• Stationery and office equipment management and maintenance
• Ordering & setting up breakfast / lunches for meetings and seminars
• Organising team events
• Liaise with building maintenance on any arising issues
• Overseeing and agreeing contracts and providers for services including security, cleaning, maintenance and so on
• Ensuring that basic facilities, such as water and heating, are well-maintained and most cost efficient suppliers utilised
• Managing budgets and ensuring cost-effectiveness
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Overseeing building projects, renovations or refurbishments
PA Duties:
• Look after CEO diary and expenses
• Travel bookings for CEO and senior leadership team
• Look after meeting room diaries
IT
• Manage relationship with external IT company
• Project manage IT projects and spend

Experience and Attributes
• 3 years’ HR experience (must include payroll processing, resourcing, contracts and policy development)
• 3 years office management experience
• Previous experience undertaking PA duties
• Positive can-do attitude
• Experience working within the luxury sector
• Experience working closely with third party IT company

Business Support
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Executive
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POSTED: 08 Jul 2021 JOB ID: DFHQ22670

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