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Front Office Executive/ PA- DMCC Experience

Job Details

Dubai, UAE SALARY: 10,000 AED - 10,000 AED PER: Month TERM: Permanent

Our client is looking for an energetic and enthusiastic individual to join our team in the role of Front Office Executive and Admin Officer responsible for all administrative duties and provide logistic support to maintain adequate facility in the company. S/he will be responsible for procurement and asset management in the company. 

Responsibilities:

  • Professionally answer telephone calls and handle inquiries in a courteous manner.
  • Receive and manage packages, as well as greet and assist visitors to the office.
  • Maintain confidentiality when handling sensitive correspondence and documents.
  • Keep accurate records of incoming and outgoing mails and packages.
  • Obtain quotes for cost comparisons and coordinate with vendors for timely procurement of office supplies.
  • Perform various tasks to upkeep the lobby or reception area, such as tending to plants and organizing magazines.
  • Process and draft memos, correspondence, travel arrangements, and other necessary documents.
  • Arrange ticketing, hotel bookings, and logistics planning for office events.
  • Handle new employee visa submissions and coordinate visa renewals for existing staff on the DMCC portal.
  • Liaise with security personnel to ensure adherence to all security protocols.
  • Maintain attendance records and send notifications for late arrivals to employees.
  • Supervise and manage day-to-day office activities, including developing and implementing efficient office procedures and systems.
  • Conduct research, analyze specific issues, and prepare non-routine reports or letters of a confidential nature.
  • Act as the primary point of contact for administrative matters, liaising with external entities and individuals.
  • Organize and facilitate meetings, conferences, and special events, including preparation and participation in management and departmental meetings.
  • Monitor office accounts, plan budgets, and oversee expenditures as needed.
  • Manage calendars, travel arrangements, and correspondence for the Regional Leader/Managing Director.
  • Provide guidance on company policies and procedures, ensuring office operations comply with established standards.
  • Undertake miscellaneous job-related duties and tasks as assigned.

Required Competencies:

  • A minimum of a Bachelor’s Degree or equivalent in a relevant field.
  • Previous relevant experience will be considered an advantage.
  • Strong interpersonal and communication skills, with the ability to work collaboratively.
  • Proficiency in data gathering, report preparation, and information maintenance.
  • Knowledge of budgeting and fiscal management principles.
  • Ability to exercise independent judgment and handle confidential information discreetly.
  • Problem-solving skills and the capacity to analyze situations effectively.
  • Capability to plan, coordinate, and prioritize multiple tasks efficiently.
  • Excellent proficiency in MS Office applications, particularly Excel and Word, and/or adept data entry skills.
  • Familiarity with office management principles and procedures.
  • Aptitude for making administrative decisions on sensitive matters.
  • Understanding of general accounting principles and human resources administration practices.
  • Effective verbal and written communication abilities.
  • Customer service orientation with a focus on delivering quality support.
  • Well-organized with a keen attention to detail.
  • Self-motivated and capable of working independently with minimal supervision.
  • Ability to multitask and meet deadlines in a fast-paced environment.
  • Disciplined approach with a commitment to upholding high-quality standards.
  • Strategic thinking skills, recognizing the importance of operational activities in supporting overall business strategies.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
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POSTED: 16 Apr 2024 JOB ID: FL_DXB_FO

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