Front of House / Team Assistant

Our client who is a leader in their field is seeking an Executive Assistant to join their team on a temp to perm basis. This is a Front of House based role, so you will be assisting with both Reception and EA duties. This full-time role is based 5 days/week in their offices in the West End. Attractive salary is on offer, plus bonus and benefits package, including lunch in the office twice a week. 

What you’ll do: 

A large part of the role will include diary management, managing international travel and expenses as well as managing Reception.

• Set up meeting rooms 
• Meet and greet
• Manage all post, deliveries and couriers
• Answer the phones 
• Book domestic and international travel
• Diary management, including coordinating and scheduling meetings and conference calls across multiple time zones
• Prepare and submit expenses via Concur
• Binding and laminating documents 
• Carry out ad hoc projects and research 
• Scheduling lunches, dinners and events with internal and external parties
• Providing general administrative support

Who you are:

• Flexible, adaptable, pro‐active, self‐reliant who can work independently
• 2-4 years' experience
• Proficient in Microsoft Office
• Attention to detail with ability to prioritise work assignments
• Excellent communication, interpersonal and organisation skills
• Discrete and able to handle confidential information
• Strong sense of teamwork, including willingness to help when there is a need
• Ability to remain calm and professional under pressure
• Ability to interact with all levels of internal and external personnel in a mature, professional manner
• Previous experience with booking domestic and international travel with complicated itineraries is a bonus 

Please apply now if you're interested. We are looking to interview asap.

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