Family Office Assistant, Marylebone, London

Family Office Assistant

This is a fantastic opportunity for a highly motivated individual to join a small Family Office in the role of Assistant/Family Concierge.  This role supports the whole team and is instrumental in ensuring that the office administration and support functions run smoothly and efficiently.
 
To succeed in this position, you will have a strong work ethic, excellent time management skills and be accustomed to managing and prioritising a very varied workload. Core tasks for this role will include the following:

Office Support

• Assisting with the Partners diary management
• Cover for reception when required
• Maintaining the tidiness and overall appearance of the office and Boardroom
• Administration in connection with company cars, including insurance, parking permits, registration etc
• Assistance with arranging staff events
• Assistance with staff credit card analysis, collecting receipts and reconciling
• Keeping a note of all staff birthdays
• Monitoring office supplies and place orders
• Other duties such as arranging couriers, travel arrangements, hotel bookings
• Miscellaneous assistance as needed by the Family and Office

Family Concierge – liaise with PA

• Assist the PA with family travel arrangements
• Support for family events
• Replying to all requests for autographs and keeping log up to date
• Assist the PA with all adhoc duties and errands
• Cover for PA when required
• Maintaining the database for the annual Christmas card mailing
• Updating the diary/calendar as directed

The chosen candidate should have excellent written and verbal communication skills and attention to detail. 

This is a fantastic opportunity for a candidate to further develop their skills, working in an established Family Office for a high-profile family.  

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