Executive Secretary

Job Role:

• Manage the executive's calendar, including scheduling meetings, appointments, and coordinating domestic and international travel arrangements.
• Prepare and review correspondence, reports, presentations, and other documents on behalf of the executive.
• Organize and maintain files and records, ensuring confidentiality and easy access.

• Coordinate and facilitate communication between the executive and internal/external stakeholders, including responding to inquiries and managing relationships with key stakeholders
• Prepare agendas, materials, and minutes for meetings, and attend to take detailed notes and provide summaries.
• Follow up on action items from meetings, ensuring timely completion by relevant parties.
• Plan and execute company events, conferences, and off-site meetings as required.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Maintain a thorough understanding of the executive's priorities and anticipate needs to ensure smooth operations.
• Schedule and coordinate meetings with external stakeholders, including clients and partners, including managing invitations, securing meeting venues, and ensuring all logistical arrangements are in place.

Education: Bachelor's degree

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