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Executive Assistant – Stockholm

Europe SALARY: €48,000 - €60,000 PER: Annum TERM: Permanent

EA/ Office Manager
Stockholm
Fluency in Swedish and English essential 

An exciting financial services firm is seeking a pro-active Executive Assistant (EA) & Office Manager to be based in its fab offices in Stockholm. The role will be split approximately across 70% EA duties and 30% office operations.

The role requires a consistently high standard of pro-active support including, but not limited to:

  • First class professional phone manner. Thorough and accurate message taking. 
  • Smart presentation, responsible for meeting and greeting all visitors and clients.
  • Full secretarial duties: Efficient accurate filing. Accurate and timely typing & preparation of business correspondence. Project documents and presentations, using a variety of software packages to advanced levels - Word, Excel, PowerPoint, Outlook.
  • Intensive schedule & diary management – electronic (Outlook) for individuals and meeting room booking system
  • Extensive business travel planning. 
  • Assist and support as required, other Executive Assistants
  • Administration duties: responsible for the co-ordination and smooth running of the day to day office administration & operations. To include expenses & vendor invoice processing; ad hoc personnel matters arising. To maintain good relationships with local suppliers & vendors.
  • Day to day IT support: liaising with London IT, hot desk set up for visiting Executives and ensuring distribution and collection of visitor passes and equipment on loan.
  • Day to day responsibilities for liaising with office cleaning, maintenance and landlord.
  • Responsible for compliance with and processing of business expenses using Corporate Amex on a timely basis.
  • Maintaining compliance with the firm’s travel & expenses policies.
  • Managing & processing of business expenses & vendor invoices.
  • Managing the office budget.
  • Other duties as required

COMPETENCIES

  • English and Swedish language skills – fluent written & spoken essential
  • Excellent secretarial and very strong organisational skills – accuracy & numeracy
  • Advanced knowledge of Windows 2010, emphasis on Word, Outlook & Excel. Excellent standards of spelling and grammar
  • Minimum of 5 years EA experience  

PACKAGE

  • Salary up to 60,000EUR for the right candidate
  • Lunch vouchers and overtime structure 
  • No relocation package covered but happy for someone to move to Stockholm for the position.

If you would like to apply for this fantastic role, please apply today.

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POSTED: 08 Apr 2021 JOB ID: DUEASTOCKHOLM22128

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