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Executive Assistant / Office Manager

Job Details

London (West End) SALARY: £45,000 - £60,000 PER: Annum TERM: Contract

A top fintech firm is looking for a proactive, hardworking and experienced EA/Office Manager to join them for a 6-month fixed-term contract (until January 2025). This is an incredibly varied role which provides EA support to C-suite, full office management, as well as front of house support.

They need someone who is adaptable, ability to juggle multiple priorities, proactive and bubbly. 

This role is in office full-time which is based in Soho. They're a great company, it is just a full-on role! Salary is offering up to £60k pro rata. 

What you'll do: 

  • Front of House: meeting and greeting visitors in a welcoming and courteous manner; offering refreshments at the barista bar and showing them to meeting rooms
  • Providing EA support to the CFO and General Counsel including diary management and scheduling of meetings globally
  • Managing external suppliers such as the office cleaner, plant maintenance, contractors and handyman and general maintenance of the office, arranging necessary repairs
  • Allocating desks for new joiners and updating the office floorplan
  • Conducting office tours for new starters including health and safety and fire exits
  • Arranging catering for Exec and Board meetings as required  
  • Ordering food deliveries including fruit, cereals and food and drinks for company socials that happen 3 times a week
  • Ordering office/kitchen supplies and keeping appropriate stock levels
  • Arranging couriers (internal with UK and abroad), and sorting and distributing correspondence, parcels, and post
  • Arranging cross-border travel and accommodation for employees and Board Members as well as local travel arrangements between UK offices
  • Conducting fire drills and ensuring H&S certificates are up to date 

Required experience:

  • Proven Office & Facilities Management experience in a fast paced, professional environment
  • Previous experience as an EA or similar role involving extensive Exec level diary management
  • Previous experience organising company events including catering, venue bookings, travel arrangements, liaising with external speakers and guests etc.
  • Highly organised and detail orientated with an ability to juggle multiple tasks and prioritise accordingly  
  • Strong Microsoft Office skills (inc. Word, Excel, PowerPoint, and Outlook)
  • A friendly, and professional demeanour, able to work cross-culturally and remain calm under pressure 

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
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POSTED: 04 Jul 2024 JOB ID: JCEAOM33500

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