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Executive Assistant and Office Manager

Job Details

Sweden SALARY: 0 CHF - 0 CHF PER: Annum TERM: Permanent

Office Manager and Executive Assistant

Overview

We currently have an exciting opportunity for an experienced EA to join the Stockholm office of a global Private Equity firm.

The role will support the investment team by providing generalist Executive Assistnat support, office management and event management.

Main responsibilities

  • All aspects of diary management / organisation of meetings and conference calls on a global scale
  • Organising international business travel
  • Managing the office – ensuring meeting rooms are booked, collecting and distributing post, ordering stationary, etc.
  • Updating the CRM database
  • Liaising with key teams in London regarding PR, operational, IT or finance matters
  • Production of PowerPoint, Excel, and Word documents
  • Preparing expense claims for investment team members
  • Managing events for the Stockholm investment team, and supporting ad hoc Marketing events such as sector dinners (managed by Marketing team)
  • Liaising with outsourced IT provider to resolve IT problems/queries for team members
  • Dealing with telephone, email and general enquiries ensuring that appropriate messages are relayed, or action is taken
  • Photocopying/scanning/ document binding and filing (including archiving)
  • Ad hoc administrative duties that may be requested by team as and when required (i.e. company research, confidentiality agreement tracking).

Your skills:

  • A minimum of 5 years of experience as a PA within a fast-paced team environment, ideally Private Equity or Financial Services
  • Fluent in both English and Swedish languages
  • Excellent organisational skills
  • Excellent communication skills (written and oral)
  • Good working knowledge of Outlook, Word, PowerPoint & Excel
  • Previous experience of using a CRM database (or equivalent) to a reasonable level.

 

For this position, we can only consider EU / EFTA citizens or professionals possessing a valid existing EU Residency permit.

 

 

 

 

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
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POSTED: 14 Jun 2024 JOB ID: JLPA33283

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