Executive Assistant

Position: Executive Assistant
Location: Abu Dhabi, UAE
Education: Bachelor’s Degree (mandatory)
Experience: Minimum of 3-5 years in a similar role
Job Overview:
We are seeking a highly organized and proactive Executive Assistant to support senior management in Abu Dhabi. The ideal candidate will possess excellent communication skills, be capable of handling a wide range of administrative and executive support-related tasks, and must be able to work independently with little or no supervision. This role requires a detail-oriented individual who is comfortable with managing the busy schedules and complex tasks associated with a high-level executive role.
Key Responsibilities:

• Calendar Management: Coordinate and manage the executive’s schedule, ensuring meetings, appointments, and travel plans are effectively organized.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders, handling correspondence, emails, and phone calls professionally and efficiently.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Document Preparation: Prepare, proofread, and edit reports, presentations, and other documents as needed.
• Project Management: Assist with special projects, ensuring that all tasks are completed on time and within scope.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
• Office Management: Ensure the executive’s office operates smoothly by managing supplies, coordinating with vendors, and maintaining an organized workspace.
• Event Planning: Assist in organizing company events, meetings, and conferences, ensuring all logistics are handled efficiently.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field is required.
• Experience: A minimum of 3-5 years of experience in an Executive Assistant role, preferably supporting C-level executives.
• Skills:
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work under pressure and handle multiple tasks simultaneously.
  • High level of professionalism and discretion.

Personal Attributes:

• Detail-oriented with a proactive approach to problem-solving.
• Strong interpersonal skills with the ability to interact effectively with diverse stakeholders.
• Flexibility to adapt to changing priorities and work demands.
• Strong commitment to excellence and continuous improvement.

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